WEBSITE DESIGN
PLANNING WORKSHEET
WEBSITE DESIGN AGREEMENT
This questionnaire is designed to enhance communications between Graphic Design for the Web and our clients. We suggest that you print it on your printer, and have it handy when you discuss your project on the phone with a designer representative. After we have filled in the blanks as we talk on the phone, please make a photocopy for your records, and then email copy to graphicdesignfortheweb.com@gmail.com.
Organization Name ______________________________________________________________________________ 1. Purpose: ____To gain a favorable impression of the company or organization. ____To develop a qualified list of prospects ____To sell products directly taking credit card information over the Internet ____To encourage potential customers to contact us by phone or mail to conummate a sale. ____To make available product information and price lists to distributors. ____To make available product information and price lists to customers. ____To strengthen brand identification. ____Other ______________________________________________________________________________ 2. Site Orgainization - Please label pages you desire and cross out the rest. ______Total number of pages decided upon.
3. Site and Domain Names. Site Name on Website Header: ______________________________________________ Domain Name. It must be registered through your web hosting service and approved by a domain registration service before you can use it. You may check the availability of your domain name at http://www.godaddy.com.
Domain Name: _______________________________________ ____Desired ____Already Registered
4. Masthead Graphic - It is very helpful if you will include a copy of your company’s letterhead, brochures, catalog, etc. so we can see how you present your company image. ____Company Logo incorporated in the website header? If so, please enclose a color copy. Typeface preference if any __________________________ Preferred colors in palette _____________________. Other ideas ______________________________________________________________ 5. Color and accents - We will design the best background for readability and contrast, with color harmony throughout the rest of the webpage. Your preference.
6. Navigation System - The navigation system of all our Standard Website Packages includes: Links from the front page and sectional pages to every page in the system to enable Web search engines to “spider” and index content on every page. 7. Basic Page Elements - These are important items which appear on nearly every webpage on your site )except the “home” page). Page titles which show at top of Web browser only. Top-of-page graphic - based on the sesign of the masthead graphic. Page Title in larger type. Heading Font Style: ___________________(recommend Verdana Bold) Text - Body Font Style: ___________________(recommend Verdana) Standard company ID - near bottom of page. E-mail response link - to the following email address: __________________________________________________________ Copyright and trademark information - in small print at the bottom of every page. What registered trademarks, trademarks, and service marks does your company want to indicate here? _________________________________________ Do you have any trademarks or service marks? If so, please list them here and indicate which are registered trademarks._____________________________________________________________________________________. 8. Photos, Graphics, Animations, Sound, and Video - Our contract includes a statement that you own the copyright to, or have permission from the copyright owner to use any photos or graphics you send us. Clipart tends to look a bit tacky on websites. We recommend photos except for situations where we design graphics for you. Photos you supply either by sending the photos themselves for us to scan and return, or by sending the digitized images on a diskette in a jpeg, giff or png format. Stock photos for a minimal charge can be obtained from the internet. There are free photo sites available if you google results. High quality photo images are available from IStockPhoto.com and other sources. We can also make animation for an extra charge. Flash cs4 animations. Video Clips (YOUTUBE.com, MPEG,FLV, etc.)
9. Response Forms - What is the purpose of your response form? ____Guestbook for visitors to record comments. ____Request for information ____Survey of customer preferences. Thank you for your response. With this information we will be able to design a dynamic website for your business or organization that will exceed your expectations.
Contact Name _______________________________________________
Company/Client _______________________________________________
Address _______________________________________________
City ____________________ State _____ ZIP ____________
E-mail address _______________________________________________
WWW URL (if any):____________________________________________
Desired Initial Username ___________________________
Password _______________________________________
GraphicDesignfortheWeb’s desire is to completely satisfy the client. One way is to make clear our understandings with each other. These are the terms of our agreement together:
1. Authorization. The above-named client is engaging GraphicDesignfortheWeb, as an independent contractor for the specific project of developing and/or improving a World Wide website to be installed on the client's web space on a web hosting service's computer. The client hereby authorizes GraphicDesignfortheWeb to access this account, and authorizes the web hosting service to provide GraphicDesignfortheWeb with "write permission" for the client's webpage directory, cgi-bin directory, and any other directories or programs which need to be accessed for this project. The client also authorizes GraphicDesignfortheWeb to publicize their completed website to Web search engines, as well as other Web directories and indexes.
2. Standard Website Package Elements. (For Standard Website Packages Only. Cross out for online stores.GraphicDesignfortheWeb includes the following elements in their Standard Website Packages:
• E-mail/phone consultation
• Words of text supplied by the client (200 words per page approximate maximum if not supplied via diskette. webpages of more than 1,200 words of text may be subject to additional fees, especially if they require a great deal of formatting.)
• Links to external pages, as needed.
• Custom Graphics Package. Header graphic on first page (customized Flash template integrating customer's new logo design). All graphics to stay within general look and feel established.
• Photos and other misc. graphic images supplied by client (up to an average of 3 included per page in standard websites and up to 12 images displayed on "regular" online store pages, in addition to masthead and top-of-page graphic. Color originals larger than 5" x 8" are extra).
• Installation of webpages on the client's established web hosting service with GraphicDesignfortheWeb that is said to be PHP and FormMail enabled with appropriate bandwidth at the time the site is published and server space allotment.
• unless otherwise noted amongst all parties.
• Minor updates and changes to existing webpages for will be completed by GraphicDesignfortheWeb for a period of 2 weeks at no charge.
• Site publicity to at least 5 major Web search engines, such as Google, AltaVista, AlltheWeb, WebCrawler, Lycos, HotBot, etc. Yahoo ($299) and Inktomi ($40) submission will require you to register. Your website information will be submitted to the Open Directory Project (DMOZ) for inclusion.
• KeyPhrase Optimization & Meta Tag Generation will be set up on all static pages on a one-time basis using our own techniques ( Trade Secret ). Title only will be placed on Dynamic Pages. Ongoing web site marketing and copy writing will require an additional service fee.
• E-mail response link on each webpage to any e-mail address the client designates. An online feedback form will also be created on the contact.html static page.
• Feedback or guest book form Basic PHP Mail Formincluded. Extra charges may be incurred if the client's web hosting service does not use a Unix or NT operating system. Not included in the package price for sites smaller than 5 pages. This is not included in online stores, since the shopping cart software is a functional equivalent. Exceptions may be made if secure shopping cart is provided via Paypal or other basic credit card processing service.
• Image Map for internal navigation (Not included in the package price for sites smaller than 5 pages.) ( This will be used in limited fashion for basic static page links ).
3. Standard Website Packages only. (Cross out this section for online stores.) The content of the webpages will be supplied by the client and executed as specified by the client in the "Website Planning Worksheet" dated ___________ ). This website includes up to ( 5 )static webpages. In case the client desires additional standard webpages beyond the original number of pages specified above, the client agrees to pay GraphicDesignfortheWeb an additional $50. for each additional webpage. Graphics or photos beyond the allowed average of 2-3 per webpage shall be billed at an additional $10._______ each. Where custom graphic work (beyond the scope of the "Custom Graphics Package" detailed above) is requested, it will be billed at the hourly rate specified below.
4. Maintenance and Hourly Rate. This agreement includes minor webpage maintenance to regular webpages (not store product pages) over a two week period, including updating links and making minor changes to a sentence or paragraph. It does not including removing nearly all the text from a page and replacing it with new text. If the client or an agent other than GraphicDesignfortheWeb attempts updating the client's pages, time to repair webpages will be assessed at the hourly rate, and is not included as part of the updating time. The two week maintenance period commences upon the date the client's web site is officially published to the web and all monies paid..
Changes requested by the client beyond those limits will be billed at the hourly rate of $35. This rate shall also govern additional work authorized beyond the maximums specified above for such services as general Internet orientation education, marketing consulting, webpage design, editing, modifying product pages and databases in an online store, and art, photo and graphics services. CGI programming charges (if any) are not included in this rate.
6. Changes to Submitted Text. Please send us your final text. Time required to make substantive changes to client-submitted text after the webpages have been constructed will be additional, billed at the hourly rate.
7. Web Hosting. The client agrees to select a web hosting service which allows GraphicDesignfortheWeb full access to the website and a cgi-bin directory via FTP and telnet. The client further understands that the web hosting service's
use PHP 4 or later, php uURL extension & php upload.
8. Completion Date. GraphicDesignfortheWeb and the client must work together to complete the website in a timely manner. We agree to work expeditiously to complete the website no later than 30 Business DAYS from Initial Contract Approval and initial 80% of Total Project Fee Deposit Paid. Most websites completed in a week.
If the client does not supply GraphicDesignfortheWeb complete text and graphics content all webpages contracted for within four weeks of the date this contract was signed, the entire amount of the contract becomes due and payable.
9. Payment of Fees. Fees to GraphicDesignfortheWeb are due and payable on the following schedule: 70% upon signing this contract, 30% when the webpages have been constructed and proofed according to the client's original written specifications unless other arrangements have been agreed upon. The web site will be published on the World Wide Web once all monies due are paid.
If the total amount of this Agreement is less than $300, the total amount shall be paid upon written acceptance this Agreement.
In case the client has not secured Web space on a web hosting service by the time the webpages are completed, the webpages may be delivered to the client on diskette or attached to an e-mail message. Advertising the pages to Web search engines and updating occur only after the final payment is made. All payments will be made in US funds made out to, " Harry Dougherty v", owner of GraphicDesignfortheWeb. We accept Business Checks and Cash. Personal Checks must clear before website design will begin.
10. Assignment of Project. GraphicDesignfortheWeb reserves the right to assign subcontractors to this project to insure the right fit for the job as well as on-time completion.
11. Legal. GraphicDesignfortheWeb does not warrant that the functions contained in these webpages or the Internet website will meet the client's requirements or that the operation of the webpages will be uninterrupted or error-free. The entire risk as to the quality and performance of the webpages and website is with client. In no event will Harry Dougherty (GraphicDesignfortheWeb) be liable to the client or any third party for any damages, including any lost profits, lost savings or other incidental, consequential or special damages arising out of the operation of or inability to operate these webpages or website, even if GraphicDesignfortheWeb has been advised of the possibility of such damages. If any provision of this agreement shall be unlawful, void, or for any reason unenforceable, then that provision shall be deemed severable from this agreement and shall not affect the validity and enforceability of any remaining provisions.
12. Copyrights and Trademarks. The client represents to GraphicDesignfortheWeb and unconditionally guarantees that any elements of text, graphics, photos, designs, trademarks, or other artwork furnished to GraphicDesignfortheWeb for inclusion in webpages are owned by the client, or that the client has permission from the rightful owner to use each of these elements, and will hold harmless, protect, and defend GraphicDesignfortheWeb and its subcontractors from any claim or suit arising from the use of such elements furnished by the client.
13. Laws Affecting Electronic Commerce. From time to time governments enact laws and levy taxes and tariffs affecting Internet electronic commerce. The client agrees that the client is solely responsible for complying with such laws, taxes, and tariffs, and will hold harmless, protect, and defend GraphicDesignfortheWeb and its subcontractors from any claim, suit, penalty, tax, or tariff arising from the client's exercise of Internet electronic commerce.
14. Copyright to Webpages. Copyright to the finished assembled work of webpages produced by GraphicDesignfortheWeb is owned byGraphicDesignfortheWeb,Susan Dougherty. Upon final payment of this contract, the client is assigned rights to use as a website the design, graphics, and text contained in the finished assembled website. Rights to photos, graphics, source code, work-up files, and computer programs are specifically not transferred to the client, and remain the property of their respective owners. GraphicDesignfortheWeb and its subcontractors retain the right to display graphics and other Web design elements as examples of their work in their respective portfolios.
15. Payment of fees. In order for GraphicDesignfortheWeb to remain in business, payments must be made promptly. Delinquent bills will be assessed a $25 charge if payment is not received within 10 days of the due date. GraphicDesignfortheWeb reserves the right to remove webpages from viewing on the Internet until final payment is made. If an amount remains delinquent 30 days after its due date, an additional 5% penalty will be added for each month of delinquency and the website will be "turned off from public viewing with a Splash Page stating that the web site is undergoing routine maintenance. Any statement from the client that payment will not be made in the future, then GraphicDesignfortheWeb reserves the right to "turn off " the web site at any given time past the actual due date. If an amount remains delinquent 60 days after its due date, all files will be removed from the server and no duplication rights or usage will be granted. In case collection proves necessary, the client agrees to pay all fees incurred by that process. This Agreement becomes effective immediately upon web site publishing and clients are encouraged to read Agreement terms carefully and thoroughly and ask questions to Susan Dougherty - Webmaster, GraphicDesignfortheWeb if they should arise. Regardless of the place of reading / signing of this agreement, the client agrees that for purposes of venue, this contract was entered into in Orange County, Florida, and any dispute will be litigated or arbitrated in Orange County, Florida. Please pay on time.
16. Sole Agreement. The agreement contained in this "Web Site Design Agreement" constitutes the sole agreement between Susan Dougherty - GraphicDesignfortheWeb, its subcontractors, and the client regarding this website. Any additional work not specified in this contract must be authorized by a written change order. All prices specified in this contract will be honored for 12 months after all parties sign this contract. Continued services after that time will require a new agreement.
18. Initial Payment and Refund Policy.
The total amount of this Agreement is ______ (or as quoted in person or email)
This agreement begins with an initial payment of _______ (or as quoted in person or email)
If the client halts work and applies by registered letter for a refund within 30 days, to the Sole Proprietor of GraphicDesignfortheWeb, ________________________, phone __________________ , work completed shall be billed at the hourly rate stated above, and deducted from the initial payment, the balance of which shall be returned to the client. If, at the time of the request for refund, work has been completed beyond the amount covered by the initial payment, the client shall be liable to pay for all work completed at the hourly rate stated above. No portion of this initial payment will be refunded unless written application is made within 30 days of signing this contract.
The undersigned agrees to the terms of this agreement on behalf of his or her organization or business.
On behalf of the client (authorized signature):
_______________________________________ Date ________________
On behalf of Susan Dougherty - GraphicDesignfortheWeb (authorized signature)
_______________________________________ Date ________________